Our Online Payroll Process
Send us information for all employees including national insurance number so we can add them to the Payroll. If moving from another accountant, we will get all necessary data from them direct.
Let us know on what day of the week you want the Payroll to run and employees to be paid. You and all of your employees can then expect to receive your electronic payslips on that day each week.
Keep us up to date if anything happens with you or any of your employees such as any unexpected sick days, joiners or leavers and we will make any necessary updates to the Payroll for that week.
The Payroll will run on your chosen day for all of your employees and will be submitted to HMRC for you. We can even take care of making the payments to your employees using your online banking if you wish!
You will require the new employees:
- Full name;
- Date of birth;
- Home address;
- National Insurance Number;
- Identification such as passport or driving licence and proof of address by seeing a utility bill or similar proof;
- A copy of the employees P45 or completed P46/P38(S).
If an employee is a foreign national you should satisfy yourself they have permission to be employed in the United Kingdom. This can be checked by contacting the Department of Work & Pensions for advice.
If they have never been issued a National Insurance number they visit their local Department of Work and Pensions (DWP) for an interview. More information can be found on the DWP Website.
If they lost their National Insurance Number, the Inland Revenue will search for it on receipt of a completed form CA5403. If in doubt you can ring their help line 0845 915 7006.
No, we take on new payroll clients throughout the year and have the skills, knowledge and experience to transfer your payroll at any time of the year.
A minimal amount of work is required from our clients to ensure they have an accurate payroll processed on time. We will only require you to inform us of any changes to the payroll and authorisation once you are happy with everything.